How To Become an Administrator: Career Guide, Courses, Jobs, Scope, Salary

How to Become an Administrator: Quick Facts

What Does a Administrator Do?

An Administrator is an employee of the Human Resource department. They are hired to look after the employees and other staff members of the company. They have various duties much of which extends to other departments too. Most Administrators are full-time employees of companies. However, based on their duties, they could also be hired on as consultants. 

Below given are some more characteristics of Administrators.

• The Administrator helps companies meet their staffing needs and makes sure everyone is motivated and working to their best abilities. 
• They take note of the current needs of the company, set up a job description, post up advertisements on the correct channels, screen and invite people for interviews. 
• An efficient Administrator has connections with outside recruitment agencies and an existing pool of hireable candidates. 
• Yearly performance reviews and regular feedback are also provided and processed by a Administrator. 
• Companies with Administrators have a higher retention rate as the employees are more satisfied in their jobs.
• It has also been observed that Administrators help with keeping the employees engaged with regular incentives and bonuses.

Step to Follow to become a Administrator

For students who are still in school, it would be difficult to know the process to become a Administrator. To assist in the admission process, a step by step process has been elaborated below.

• Decision Making: Before one can become a Administrator, certain decisions must be taken. Research needs to be done about the subjects and streams to be picked up at class 12th. For a Administrator job position, it is not necessary to take up a specific stream or subjects at class 12th level. Information on available UG and PG level courses should be done too. Knowledge of the career, including international courses, salary range and career path is also necessary. The work of a Administrator is quite demanding and requires one to think on their feet and a lot of interacting with several people. 
• Subject Choices: As per the UG course requirements there is no specification to pursue any particular stream at class 12th. Students from Arts, Commerce and Science streams can study to become a Administrator. Instead, one can look into improving their spoken and written communication skills at the school level. Improving extracurriculars will also help. At the bachelor’s level, students can look for undergraduate bachelor’s courses like BBA or BBM. These courses are available in both general and HR specialisation form. Similarly, for a master’s level course, a bachelor is needed, not necessarily in the same field. Popular masters level courses for a Administrator include MBA General and MBA HR.
• Entrance Examination Preparation: For undergraduate-level courses, most entrance examinations are university level. Popular UG level entrance tests include DU JAT, NPAT, AIMA UGAT, IPMAT etc. Several universities also conduct merit-based admissions where only the aggregate marks of class 12 is considered. Masters courses conduct admissions solely through entrance tests and other admission rounds. Here the most popular entrance examinations are the CAT, XAT, SNAP, MAT, PGCET etc. The examination syllabus for all examinations can be checked up online. All past year papers must be downloaded also to help with preparation. It is recommended to attempt mock papers before the actual exam.
• Selecting Correct Colleges: There are several colleges and institutes that offer programmes in Human Resource. Each college will differ from each other in terms of the placement records, course fees, faculty, internships, infrastructure etc. It is important to choose the right college in order to gain the most over the programme duration. For PG level courses, after qualifying the entrance examination round, the next step is to apply to the college of choice using the entrance test score. Look up colleges where the exam score is accepted and submit applications. For UG courses, entrance tests are conducted in universities after applying to the college for admission.
• After Qualifying Exam: For undergraduate courses, admissions might be wrapped just with the entrance test while some colleges could hold a personal interview round. At the postgraduate level course admissions, after the entrance test, group discussions and personal interview take place. Students shortlist and apply to colleges where they are able to meet the college cut-offs. Here, colleges will evaluate the student’s profile and invite them for further rounds. Only after all rounds are successfully completed, can admission be taken in the chosen course. Typically the group discussion and personal interview take place on-campus with the department head and other subject teachers.

Types of Administrators

There are a number of job roles within the Human Resource department. Each role has a different set of duties and responsibilities and different career-advancing opportunities. There are also Administrators and HR employees that are both full-time employees and who work as a consultant. 

Based on the career path, the following titles can be taken up by a Administrator.

HR Manager

The first job role in terms of hierarchy for a Administrator is that of a Human Resource Manager. The Human Resources Manager is the person who handles all issues related to employees. They develop and implement HR strategies, assist the management in building better employee relations, goal setting, recruitment and hiring, training, payroll, bonuses etc. The HR Manager also looks over the hiring and recruiting of new employees. The HR Manager typically has a number of HR Executives working under him. They make sure the entire department is running. The average pay of an HR Manager in India is INR 6,98,197 LPA.

Director of Human Resources

While the day to day responsibilities are handled by the HR Manager, the director makes sure the goals of the department are being met. The director will plan, develop and implement HR policies and objectives for the whole department. In terms of educational qualifications, organizations look for a masters degree in HR like an MBA in Human Resource, for their Directors in HR. The Director is also someone highly proficient in IT and Tech and at least 10 years of work experience. The average pay for this position in India is INR 27,22,562 LPA.

Training and Development Manager 

As the job title says, the Training and Development Manager is responsible for the training of employees. The Manager identifies holes and training needs within an organization. They help create courses and training material as per current demands. Their goal is to keep the employees motivated and working at full efficiency. Importantly, the Training and Development Manager also prepares the annual calendar of soft skill training. Accordingly, they contact a consultant and other training institutes to carry out the training within a set budget. The Manager also reports to the Director or Senior Director of HR for their duties. The average salary of a T&D Manager is INR 8,81,972 LPA.

HR Consultant

An HR Consultant is an individual who is hired on for specific projects to organizations. An HR Consultant can either be a Generalist or Specialist, meaning they could provide help in a variety of HR issues or provide help in only one specific area of expertise. They are able to work and handle all of the job responsibilities of a regular Administrator. Once the project or business need is met, the HR consultant leaves. Generally, HR consultants are bought in when the company is just starting out and they do not have the budget to hire a full HR department. Older companies also hire HR consultants to bring in a third-person view for their work. The average pay of an HR Consultant is INR 5,02,619 LPA.

Recruiting Manager 

In simple terms, a Recruiting Manager hires people with open jobs. They have a team of HR Recruiters who reach out to people and communicate with them regarding new jobs. They also interview and help in onboarding the candidate. Recruiting Manager also can work within an organization in a full-time capacity or with a recruiting company. The Manage does everything about the hiring process from the ground up including, sourcing, attracting and hiring. They take note of the organization or client’s needs regarding their goals and employee needs, set up a job description, put out job advertisements, conduct interviews, check references, shortlist and hire candidates. The average pay of the Recruiting Manager in India is INR 9,48,995 LPA.

How to Become a Administrator in India?

For most courses in India, there is a requirement to pursue specific subjects and stream at class 12th. However, to become a Administrator there is no such requirement. To stand out from the competition, aim at scoring high in the qualifying examination. One can instead look to improving their extracurriculars. Extracurriculars are considered while admission to both bachelors and master’s level courses. One can also look into improving their communication skills while at school and scoring high on subjects like English.

School Level Preparation

• At the school level, there is no requirement to pick up any specific stream like Arts, Commerce or Science. Students can pick up any stream they choose.
• Students must aim at securing at least 55% and above aggregate score at the class 12th examinations. Based on the university there are relaxations in place for the aggregate score, for reserved category students.
• The student can pick up extracurriculars and take part in competitions to boost their profiles.
• Research is to be done regarding what are the career options, career growth chart, salary range, international study options etc.
• At the school level, based on the bachelor’s course choice, one can also start preparing for the entrance tests. Most UG written tests are university conducted. Paper pattern, syllabus and past papers can be downloaded from the respective university website.

How to Become a Administrator after 12th?

After completing class 12th, students can take admission in a bachelors course. At this level, admissions are done on a merit basis and through entrance tests. After completing the bachelor's course, one can pursue a master’s course. Similar to undergraduate level admissions, master’s level admissions are done only on entrance tests. The most popular entrance tests at this level are CAT, XAT, MAT etc. Further rounds of admission like group discussions and personal interviews also take place for both educational levels. Aspiring Administrators must take up Human Resource specialised courses at both levels. Details of UG and PG courses are as below.

UG Preparation

• For undergraduate level, students can choose to pursue a BBA or BBM in Human Resource.
• Admissions at this level is done on both merit basis and entrance tests.
• Accepted entrance examinations are IPMAT, NPAT, SET and AIMA UGAT etc.
• The written tests are MCQ based and contain questions on Mathematical abilities, Reasoning, Logics, General Knowledge, English etc.
• Universities release cut-off lists of marks. One can apply based on the cut-off specified.
• Interviews are conducted for students who are able to meet the college cut-offs.
• When a student is able to complete all rounds successfully, the university will offer an admission letter. The student can now take admission by paying the admission fee.

PG Preparation

• PG courses students can choose to enrol into a Management course like MBA in Human Resource.
• Admission is done through entrance examinations, group discussions and personal interviews.
• Popularly accepted entrance test scores are CAT, MAT, XAT, PGCET etc.
• Written tests are conducted annually in multiple test centres across India. Aim to score a high rank in all written tests as competition is stiff.
• Once written test results are declared, look up colleges that match up to the cut-offs. Apply to the college.
• If shortlisted, students are invited for a session of group discussion and personal interview. Group discussions judge the student’s capabilities and personality for the chosen course.
• Personal interviews usually take place with the head of the department and other professors. Depending on the college, more than one round of personal interview might take place.
• Finally, when all rounds are finished, one can take admission, when offered the admission letter.

Courses to Become a Administrator 

To become a Administrator, one needs to have an UG or PG Degree in the relative field. Below given are some of the courses that will help the candidate to become a Administrator.

Diploma in Human Resources

Diploma in Human Resources is a one-year long course. Individuals who have completed their class 12th in any stream can gain merit-based admissions to the course. Students get to learn the basics of Management and Human Resources. Diploma courses are best if followed up with a bachelors and masters degree.

Diploma in Human Resources: Admission Process 

• The admission process for Diploma in Human Resource depends on the institute as it may be a merit-based or direct admission process.
• The merit-based admission process totally depends upon the marks obtained by the students at Intermediate level in the relevant board examination or sometimes diploma course is taken into consideration.

BBA Human Resource Management

BBA Human Resource Management is a 3-year long Management programme. Admissions are done on both merit basis and through university level entrance tests. Students are trained in the basics of hiring and recruitment, HR laws, conflict management, training etc.

BBA Human Resource Management: Admission Process

• Top colleges for this course issue application forms and selection is purely based on merit or entrance basis. 
• A cut-off is generated after evaluating the number of seats and the percentile scored in various entrance exams. 
• After being shortlisted on a merit basis, a candidate is called in for a PI round to check his/her capabilities for the course although academic performance is the deciding factor.

BBA Human Resource Management: Eligibility Criteria for the Exam

• Candidates must have completed their class 12th examinations.
• A minimum aggregate score of 55% is required.

MBA 

MBA is a 2 year PG course that teaches general subjects and lets students pick up one specialisation from the third semester onwards. Some popular specialisations are Marketing, Human Resource, Finance, IT and Operations Management.

MBA: Admission Process 

• Note down the application window for the entrance test. Register for the same.
• Download the application form and take the examination.
• After results are declared, apply to college and institute of choice.
• Attend group discussions and personal interviews when invited.
• Take admission in the course.

MBA General: Eligibility Criteria for the Exam 

• All applicants must have a bachelor's degree in any specialisation.
• The minimum aggregate score should be 50%.
• Students who are waiting for their results can also apply.

MBA Human Resource 

MBA in Human Resource is a 2 year PG course that focuses on recruiting the right people for the job, managing them and providing direction and guidance to the workforce in an organisation. 

MBA HR: Admission Process 

• Take note of the application window for the entrance test of choice.
• Click on ‘Apply Now’, fill up the exam and take the exam.
• Secure rank and apply for a course at the university of choice.
• Sit for the personal interview and group discussions.
• Take admissions when all rounds are crossed.

MBA HR: Eligibility Criteria for the Exam 

• All applicants should have a bachelor's degree in any specialisations.
• The minimum aggregate score of a bachelor’s degree is 50%.
• Final year students can also apply.

How to Become a Administrator Abroad

For students who wish to study in international universities, there are multiple options for courses. Below, the top courses in the UK, USA, Canada and Australia have been elaborated.

UK

• In the United Kingdom, universities have undergraduate and postgraduate courses in Human Resource Management.
• Students can choose between full-time and part-time programmes.
• All international students should possess English proficiency test scores like IELTS, TOEFL, Cambridge English Test, PTE etc.
• Other documents to submit include transcripts, resume, two or more reference letters etc.

Admission Process

• For undergraduate courses, open up the UCAS admissions portal while for master’s courses admissions are to be done from the university website.
• When the date of admission opens up, create a profile on the portal.
• Fill up the application form with the correct details.
• Submit English proficiency test scores, reference letters and other documents.
• Pay the application fee and submit.

Top Colleges 

US 

• In the United States, students can enrol in bachelors and masters level courses in the Management department.
• The bachelors level courses are of 4 years while master’s courses are of 1 to 2 years.
• Some universities have online courses, for which international students do not need to possess a visa.
• International students must submit English proficiency test scores needed like TOEFL, SAT, ACT, GMAT, GRE etc. Other documents to be submitted are a statement of purpose and letters of recommendation.

Admission Process

• Open up the Common Application portal for undergraduate courses while for masters courses applications are to be submitted from the university website.
• Register and create a profile to start applying.
• Fill up the application form and submit documents.
• Submit English proficiency test scores, recommendation letters, resume (if needed), transcripts and the statement of purpose.
• Submit the application fee and submit the application.

Top Colleges

Canada 

• In Canada, students have the choice of Science, Commerce and Management degrees in Human Resource Management.
• Applications for all courses are to be submitted using the university website.
• International students accept English proficiency test scores like TOEFL iBT, PTE, IELTS, CAEL etc.
• One can enrol on online courses and also part-time and full-time courses.

Admission Process

• Canadian universities accept applications from university websites.
• When the application window opens up, create a profile to start applying.
• Fill up the application form correctly.
• Submit English or French proficiency test scores, at least 3 letters of reference, resume etc.
• Pay the application fee and submit.

Top Colleges 

Australia 

• Australian universities, much like other countries, offer bachelors and masters courses in Human Resource Management.
• The duration of bachelors courses is 3 years and masters courses are completed over 1.5 to 2.5 years.
• Both full-time and part-time courses are offered for international students.
• International students must be fluent in English and should submit a test score. Accepted test scores are TOEFL, IELTS, PTE etc.

Admission Process

• Applications are to be submitted online using the university’s application portal.
• Register on the website to start applying.
• Fill up the application form and upload the necessary documents.
• International students must submit either TOEFL, IELTS or PTE score. Other documents include a statement of purpose, letter of reference etc.
• Pay the application fee and click submit.

Top Colleges 

Benefits of Career as a Administrator 

Human Resource is quite a glamorous looking department in organizations. Employees from other departments might look in and think there is not much to be done as a Administrator. Administrator jobs or Human Resource jobs are highly coveted jobs. 

Some of the top benefits one can experience while working as a Administrator have been described below.

• Salary: Administrators get paid high due to the nature of their work. From fresh graduates to highly experienced Administrators the salary range is INR 1,66,777 to INR 15,25,827 LPA. Within this salary range, factors that determine the pay are the experience of the candidate, gender of the candidate and the specialisation like Training and Development Manager, HR Consultant etc. The average pay for a Administrator is INR 7.51 LPA. Individuals who are hired on in consultant positions enjoy commission-based pay. They get paid according to the talent they hire. The pay is slightly on the higher side for such individuals.
• Job Security: Job security refers to the confidence that one will not lose the job they are in. Although job security is not a tangible aspect, it is an important factor to have. High job security would mean motivated employees working at their best. Job security, for Administrators, is not a problem for individuals with more experience. Individuals with strong resumes are sought out by companies. No matter what stage of the company is in, each company, small and large, requires Human Resources employees. Job security is highly stable in companies where the Administrators are in-company employees and not hired from outside.
• Positive Impact of the career: Administrators are highly valuable employees in an organization. They are the bridge between management and employees. They help solve conflicts, provide training and also help in motivating employees to perform better. People are able to work better because of strong Administrators. Administrators are in a position to change lives for the better. For individuals who like solving problems and human conflicts, this field is highly gratifying. Administrators get to predict issues and mitigate them on time.
• Higher studies: Individuals in this field have higher education options in the form of bachelor’s, masters and also doctorate degrees. Universities, internationally and in India, offer both full-time or part-time degrees. Administrators are able to earn higher education while also working. There are bachelor’s, masters and doctoral courses in Human Resources available. While it is possible to start working with only a diploma in HR, higher positions with better pay will become available only after a full-time degree. Most individuals who wish to work in this field, go for an MBA in HR post their graduation. Doctorate degree holders go on to work as professors and educators in the same field.
• Unique experience: Administratorial jobs are unique for their job responsibilities as they work hands-on with people. The goal of their job is to make sure every employee is trained enough and is working at the best capacity in their jobs. Every day for a Administrator is different from the set roles and responsibilities. One day one could be helping sort out an insurance issue, the second day there could be hiring and onboarding to do. The job of a Administrator involves a lot of variety and challenge. For individuals who thrive in a high paced work environment, will find the work of a Administrator fulfilling.

Skills Required for a Administrator

Administrators overlook all employees in an organization. Their work involves improving morale and motivation. This is a demanding job profile and aspirants who wish to work as a Administrator need to possess certain skills. 

These skills have been mentioned below. 

• Clear and confident communication skills
• Organized work
• Delegating work
• Flexible
• Problem-solving attitude
• Good listener
• Ability to motivate employees
• Ability to solve conflicts

Salary of Administrator in India

Administrators get to enjoy a wide range of salary in India. The salary range according to specialisations, experience and gender are between INR 1,66,777 to INR 15,25,827 LPA.

Specialisation Wise 

Gender Wise Salary

Experience Wise