How to Become an Office Administrator: Career Guide, Courses, After 12th, Jobs, Scope, Salary

How to Become a Office Administrator: Quick Facts

Steps to Become an Office Administrator

The various steps to be followed for becoming an Office Administration have been listed below for further reference:

• Decision Making: The students shall decide well in time if they wish to take up their career in the field of Office Administration. And if they really want to pursue the office administrator career, they have to start their practice from schooling.
• Subject Choices: An applicant for the position of Office Administration must have a 10+2 degree, regardless of the marks obtained in the qualifying examination, according to the eligibility criteria. To be an Office Administration an applicant must have earned a bachelor's degree in the relevant area along with the diploma in Office Administration.
• Entrance Exam: After completing the 10+2 students have to enroll in any B school and can do the BBA course. Admission is based on IPMAT, NPAT, SET, JIPMAT, UGAT, etc entrance exam or the merit basis.
• Prepare for interviews: After completion of the study, candidates can prepare for interviews by coming up with example answers that demonstrate their key skills, such as communication, attention to detail, and interpersonal skills. Practice your responses to common interview questions.

Types of Office Administrators

There are several types of bifurcations when it comes to an Office Administrator job such as, Administrator Assistant, Office Manager, Personal Assistant, Virtual Assistant etc. Below enlisted are few of the types of Office Assistant divisions for your reference,

• Administration Assistant: Administration assistants are responsible for doing a wide variety of tasks depending on the business’s requirements. Administration assistants are required to prepare, file, or archive documents, sort the mail, send mail or other communication to clients, answer phones or manage stock, as well as fulfill general office and ad hoc tasks.
• Office manager: Office managers are responsible for organizational and other office duties to efficiently run a business. Office managers are responsible for filing and integrating information to be used by staff and clients, managing internal staff and external client communications, maintaining office equipment and supplies, mailing and banking, and managing invoices.
• Personal assistant (PA) and executive assistant (EA):  Personal assistants provide administrative support to the executives of a company. An Executive Assistant is more focused on organizing the schedule and activities of the executive. Personal assistants are responsible for diary management, reviewing incoming mail, emails, submissions, and reports for prioritization, preparing agendas, organizing meetings, research, creating reports, and organizing travel and guest arrangements are usually part of the EA’s role.
• Virtual assistant: Virtual assistants usually manage tasks such as invoicing and processing payments, distribution of products, creating documents and reports, handling email inquiries, and any other administrative tasks that can be managed by email or online.
• Specialist areas: There are also specialist administration roles such as legal or staff. Candidates who should know terminology and procedures unique to the law firm or medical center environment are eligible for the position.

Courses to Become an Office Administrator

There are several courses that one can take up to become an Office Administrator such as BBA, MBA, Diploma in Office Administration etc. Some of the top courses that can be pursued to become an office administrator are listed below for your reference.

Diploma in Office Administration 

Diploma in Office Administration is a short-term diploma-level program specializing in the administration of office work. The duration of the diploma course is 6 months to 1 year depending upon the college. The admission in the course is based on a merit basis.

Eligibility:

• Candidates who have scored a minimum of 45 percent in 10 classes are eligible for the diploma course.
• Applicants who are applying for their final examination in class 10 can also qualify for the program.

• At the time of admission, candidates should have reached 16 years of age.

BBA

BBA Course duration is a three-year period divided into two semesters in each year. The course aims to provide students with both practical and theoretical knowledge of various financial components such as investment and insurance.

Admission Process:

Most of the admissions in BBA courses are based on the entrance exam. The application procedure for this course is mention below –

• Students must complete the 10+2 class with a minimum of 50% to be admitted to the Bachelor of Business Administration in Finance program. The percentage required for admission may differ from one university to the next.
• Some universities admit students solely based on their 10+2 class grades, while others need a joint entrance exam for admission to the BBA in Finance program.
• Following the preparation of the examination merit list, applicants are admitted solely based on their entrance exam merit.

Eligibility Criteria:

To be considered for admission to the BBA, applicants must meet the following requirements:

• Candidates who have completed 10+2 will enroll in the Bachelor of Business Administration program.
• To be admitted to most institutes, students must achieve a minimum of 50% in their 10+2 classes.

• The percentage requirements for certain institutes are as high as 60%.

The below table shows the several entrance exams held for admissions to BBA. Some of the most popular are listed below:

MBA

MBA is a two-year program in India's top MBA colleges that focuses on providing education related to managing the financial aspects of a company. MBA programs are developing at a faster pace than ever before, to satisfy the ever-increasing demand in both the financial and corporate sectors.

Admission Process:

The bulk of admissions are made based on an entrance exam. This course's implementation process is illustrated below –

• Choose the colleges to which you want to apply and study for their entrance exams. Make an application for such entrance exams. Candidates should need to focus on the CAT as CAT is almost accepted in most of the colleges.
• The MBA entrance exam must be prepared for and taken. The student must be fully prepared because the college where he or she will study will be determined by the results of this test.
• Students are shortlisted for colleges based on their entrance exam results. The college will create a cut-off list, and you must have met the cut-off to advance to the next round of the admissions process.
• Colleges use Group Discussion (GD), Written Ability Test (WAT), and Personal Interview to further assess a candidate's ability and skills (PI).

Entrance Exams:

The below table shows most of the entrance exams held for admissions to MBA. Some of the most popular ones are mentioned below:

Some other entrance exams for MBA courses are,

Eligibility Criteria:

Applicants must meet the following conditions to be eligible for admission to the MBA in Finance:

• A Bachelor's degree in any discipline from a recognized university or college with a minimum grade point average of 50% or an equivalent CGPA score.
• Students from SC/ ST/ PWD backgrounds are given a 5% discount.

• Candidates in their final year are still qualified to apply for the course, but their acceptance will be contingent on their final performance.

How to Become an Office Administrator Abroad

Office Administration jobs are not just restricted to India, but there is a huge demand for it globally as already discussed. Countries like the UK, USA, Canada and Australia have colleges who offer courses, which after being pursued, students can start working as Office Administrators in various countries.

Below discussed are few of the countries and the respectives colleges for your reference,

How to become an Office Administrator in Australia:

• Admission Process: Admission courses in Australia are based on the IELTS Score which should be more than 7.

• Educational Requirement: A candidate should have obtained at least 70% in the last qualifying examination.

Top Colleges in Australia

How to become an Office Administrator in UK

• Admission Process: Admission to any course in the UK is done based on the IELTS Score which should be more than 6.

• Educational Requirement: A candidate should have obtained at least 70% in the last qualifying examination.

Top Colleges in the UK

How to become an Office Administrator in US

• Admission Process: Admission to any course in the US is based on the IELTS Score which should be more than 6.5.

• Educational Requirement: A candidate should have obtained at least 70% in the last qualifying examination.

Top Colleges in the US